BA Examination Timeline

Graduation year 2023 / 2024

This page is the timeline for the BA Examination process and is is subject to changes, please consult regularly.

Also see at the entries starting with "3.BA" on the Animation Students Calendar.

Date	Task	Details	Deadline
4. Sept 23	Pitch	Pitch Prep Learn the most important rules of presenting a project, discuss the design of your pitch poster and - most importantly - test your pitch!	time and locationTBA
5. Sept 23	Pitch	Pitch Poster Deadline Anyone who wishes to pitch a project should upload their poster to the server > projekte > 3BA_Projektordner > pitch. Elena will organise printing the posters for you.	Upload to server by 11:00
12. Sept 23	Pitch	Pitch Day Each pitch must be done in under 3 minutes. Pitches will be held in English. Voting sheets have to be emailed to ASO by 13. Sept 11:00 and the posters will hang until the end of the selection process.	Room 145 10:00-12:00
13. Sept 23	Pitch	Pitch Choice Deadline Choose which 5 projects you like best, and 2 you could imagine working on. Fill in the online form you will receive from Kat.	Fill in online form by 10:00
13. Sept 23	Pitch	Selection Results The ranking of Pitches is presented and suggestions made as to how to form groups.	Room 145 by jha, 14:00 - 15:00
15. Sept 23	Pitch	Selection Feedback In the morning you can meet with Jürgen Haas to help form groups or receive further feedback on the results of the Pitch Selection.	E-mail jha to request meetings
21. Sept 23	Thesis	Thesis Kick-Off You will receive information from Tina Ohnmacht about your upcoming thesis. You should contact your thesis-mentor of choice and send her your topic.	Room 151
26. Sept 23	Thesis	Name your Thesis Mentor and Topic Note: you should have contacted your mentor of choice by 22. Sept to make sure they have the capacity. E-mail your confirmation to ASO and your mentor.	E-mail by 11:00
19. Sept - 7. Okt 22	BA project	Project Development Module your project's content will be honed with Maja Gehrig and Špela Čadez.	Room 140 and various
28. Sept 23	BA Project	Name your Project Mentor Contact and get a "yes" from your mentor of choice. You can choose from our list of Dozierende or someone from outside school if you are doing a portfolio or if there is a solid reason for your need.	E-mail ASO by 11:00
TBA Okt 23	BA Project	Project Development Presentations	Room tba
20. Okt 23	Thesis	Exposé Deadline Upload your exposé on ILIAS as PDF with the following naming convention: year_yourname_titleofwork_Exposé (i.e. 2023_SaraSmith_WordsandImages_Exposé) Written feedback by the mentors by 3 November. Exposés will be graded.	Upload ILIAS by 12:00 noon
21. Nov 23	BA Project	Production Meeting I short presentation by each team (10min max): how has the project developed? You can present: script, storyboard, style frames, animation tests (definitely needed from the experimental projects)	10:00-15:00 Room tba
4. Dec 23	Thesis	First Draft Thesis Upload the first draft of thesis (first chapter) on ILIAS as PDF named year_yourname_titleofwork_Draft (i.e. 2023_SaraSmith_WordsandImages_Draft)	Upload to ILIAS by 12:00 noon
28. Nov - 16. Dec 22	BA Project	Dossier Module you will develop a written dossier and a storyboard to apply for funding with Gerd Gockell	Room 151
TBA 21 or 22 Dec 22	BA Project	Animatic Editing Session 1 a session with Dominik Gehring to discuss and evaluate the state of your project's current animatic	Location and timetable tba by ASO / Gehring
19. Dec 23	BA Project	First Draft Dossier upload your PDF named year_projectname_Draft (i.e. 2022_BestFilmEver_Draft) to server projects -> _2023-24_3BA_Projektordner -> 02_Dossier -> 2024_FirstDraft	Upload to server by 14:00
10. Jan 23	BA project	Dossier deadline (digital) Late delivery implies the immediate disqualification from the BA-process. No FX possible! Upload your PDF named year_projectname_Dossier (i.e. 2018_BestFilmEver_Dossier) to server: projects -> _2022-23_3BA_Projektordner -> 02_Dossier -> 2023_FINAL	Upload to server by 14:00
10. Jan 24	BA project	Animatics upload Upload your animatics (converted down to under 250MB!) named year_projectname_AnimaticV1 (i.e. 2018_BestFilmEver_AnimaticV1) to the same folder as your Dossier PDF.	Upload to server by 16:00
10. Jan 24	BA Project	Pitch ZHdK ZHdK film-music composing students will visit us and receive a short presentation of your films after which you can network. Prepare a Vimeo/youtube upload off your Animatic as well as a fact sheet as learned in 2nd BA. The pitch is also for the speech-academy students via Zoom.	Cinema REX 10-12:00 & Zoom
15. Jan 23	Thesis	Thesis Mentoring Ends From this date on, your mentors have finished their collaboration with you until the completion of your thesis. Make sure to get the necessary last tipps early enough! Emergency mentoring still possible	Individually by E-mail
16. Jan 23	BA Project	Dossier deadline (printed) Late delivery implies the immediate disqualification from the BA-process. No FX possible! 3 printed physical copies to be placed on the desk of the ASO by 12:00	In office on Kat's desk by 12:00
31. Jan 24	Thesis	Thesis deadline digital & analogue Late delivery implies the immediate disqualification from the BA-process. No FX possible! Upload your final thesis as pdf on ILIAS year_yourname_titleofwork_BAThesis (i.e. 2023_SaraSmith_WordsandImages_BAThesis) AND put 2 printed copies on Kat‘s desk in office 157 (in case the office is closed, leave them in the letterbox in front of the office)	Both by 12:00 noon
TBA Feb 24	BA Project	Kick-Off Lineproducing Lineproducer Marwan Eissa will introduce the production pipelines and give examples of past well organised projects. From then on he will talk to teams individually on a bi-weekly basis.	Room tba, 10:00 - 12:00
9. Feb 24	BA project	Sounddesign concept send a current animatic (.mp4, less than 100MB) with your music layout and a description of your sound design concept to Thomas Gassmann, Jeroen Visser and Etienne Kompis	E-mail by 17:00
14.-16. Feb 24	BA project	Sounddesign talks First round of talks with our school sounddesigners Jeroen Visser/ Etienne Kompis and Thomas Gassmann. Each group will have a one hour meeting. Invitation via doodle in January. Sequence of short meetings will be announced by Thomas Gassmann	Soundstudio U133 & Zoom
TBA Feb 23	BA project	Acting Reference Shots guest-actresses and actors will work with you on key shots of your film.	all day Room tba
15. Feb 23	BA project	Animatic Editing Session 2 a second session with Dominik Gehring to discuss and evaluate the state of your project's current edit.	in your ateliers, schedule via email
TBA Feb 23	BA project	Voice recording option Get in touch with Thomas Gassman if you want to reserve a session.	Afternoon, Sound studio
23. Feb 23	BA Project	Mitarbeiterbörse / Helper's market get helpers on board by holding a presentation of your project for lower classes and alumni where you can tell them what you're looking for.	17:30 room tba
23. Feb 23	BA Project	Production Meeting 2: Orange light We will watch the current state of your animatic with lineproducing, sound and mentors to discuss the progress of your film. You will present your state of production and next steps & milestones.	all day room 140
28. Feb. - 2. Mar 24	BA project	Voice recording sessions with the Speech Academy Get in touch with Thomas Gassman if you want to reserve a session.	all day Sound studio
TBA Mar 23	MA	Deadline for applying for the Master Film / Master Animation at HSLU	Contact MA
16. Mar 23	Exam	Examination Criteria (practical work) Choose a subject from your project to be judged by in particular (for example set design, concept art, story, animation, character design, editing etc...) Any changes after that must be discussed with Jürgen Haas!	E-mail ASO by 11:00
30. März 23	BA Project	Production Meeting 3: Foley Greenlight Meeting with mentors, sound and lineproducing to evaluate if proceeding with foleys in April is feasible. You will present your animatic and your current state of production.	ALL DAY, room tba
8. April 24	BA Project	Foley List & Animatic (via mail/wetransfer.com: thomas.gassmann@hslu.ch, jeroen.visser@hslu.ch, etienne.kompis@hotmail.com), for Foley Artists preparation	mail/ wetransfer
11. April 23	BA project	Animatic Editing Session 3 last session with Dominik Gehring in case a project seems to need it at Production Meeting 2.	Location and timetable tba
15.4. - 24.4.24	BA project	Foley recordings in Lucerne PICTURELOCK for Foleys 2 days before your recording session (will be communicated by Thomas Gassmann or ASO)	V745/U133
Mai/June 24	BA Project	Sound Timeline incl. Foley Session, Sound Edit, Sound design and Mix will be announced by the Sound Mentors in April, contact Thomas Gassmann for further Information
ca. 15. May 23	Thesis	Thesis Erstgutachten: grades and feedback are sent to Jürgen Haas and ASO	E-mail ASO by 11:00
19. May 23	Promo	Postcard files deadline Make a folder with your project's name in: server > projects > _2022-23_3BA_Projektordner > Postcards Add one tiff-picture (min. 1900 x 1370 px) and your sponsor's logos. Big sponsor logos are added by Gerd Gockell. If you are supported by a small community/institution, ask them if they want their name to be mentioned in writing as a logo.Please note that 3mm will be cut off on each side! Optionally you can add a square picture as postage-stamp placeholder for the back. Add the following information as an .rtf or .word file: Film title, length in minutes, names of directors, e-mail addresses, sponsors. (Think about creating your own e-mail for on the postcard i.e. contact@yourfilmname.com) Important: your film title will be definite from now on! Postcard-designs must be greenlit by your mentors in advance, and by Gerd Gockell finally.	Upload to Server by 16:00
25. May 23	Promo	Poster file deadline The prototype to work with can be found on the server > studierende > Vorlagen > Poster. Add Logos of your major sponsors. Poster-designs must be greenlit by your mentors in advance! Upload to: server > projects > _2022-23_3BA_Projektordner > Poster	Upload to server by 16:00
31. May 23	BA project	Fantoche & Locarno preview version Requirements will be communicated in advance by the promotion coordinator	Wetransfer to Chantal by 12:00 midday
24. or 31. May 23	Exam	Presentation Skills Mandatory 1-day workshop to enhance your presentation skills. You will be divided into 2 groups.	Groups tba by ASO
30 May 23	BA Project	Credits Check Upload screenshots or, preferably, a .mov (under 100MB!) of your credits for inspection to the server. Final OK by Jürgen Haas and ASO.	Email to Jürgen Haas by 11:00
9. June 23	Exam	Examination criteria (presentation) Choose an aspect of your final presentation which is to be judged by in particular (for example graphic design of the presentation, presentation skills, structure of presentation, clarity of technical explanations... ) Any changes in your subject after that must be discussed with Jürgen Haas!	E-mail ASO by 11:00
5. June 23 (mentors)	Exam	Mentors & Lineproducer send their feedback to the projects with focus on method skills and self-organisation skills (Will not be communicated to students yet)	E-mail to Jürgen Haas & ASO
9. June 23	Exam	Deadline FINAL FILM FILES & engl. Subtitles Late delivery implies the immediate disqualification from the BA-process. No FX possible! Upload the film to projects/_2022-23_3BA_Projektordner/08_FINALFILM no later than 15:00 !!! this version will be shown at your BA presentation in front of the jury and at the Werkschau For complete list of requirements, see "Required Records" under: BA Examination > only finished films will be shown at the Premiere	Upload to server by 15:00
19 June 23	Exam	Deadline for completing Ani-Wiki entry for your personal page and the film page The promotion coordinator can not promote your film without a completed page. Please always use the latest templates to create the pages: > Template for Studentfilm > Template for Studentpage	Complete all entries by 16:00
20 June 23	Exam	Deadline BA Powerpoint-Presentation until 14:30 upload your BA presentation (as Powerpoint or Keynote file) to the server under: projects -> _2022-23_3BA_Projektordner -> 09_presentation file -> NameOfYourFilm > At your presentation in front of the Jury, we will use exactly these files collected on one laptop	Upload to server by 14:30
21-23 June 23	Exams	BA Presentations Each group presents in front of the Jury (see "Presentations" paragraph on the BA-Examination page). In the afternoon of the third day (14:30-15:30) your grades for the BA project and thesis will be announced in room 140.	Timetable tba by ASO
23 June 23	BA Exhibition	Vernissage HSLU Werkschau Vernissage of the HSLU Werkschau in the evening with a little apéro and then: school party!	tbc
June/July 23	BA Exhibition	HSLU Werkschau Students take turns looking after the animation department's exhibition space.	Timetable arranged by ASI
28 June 23	Premiere	Premiere Premiere of all the BA and MA projects with an Apéro afterwards	Cinema MAXX 18:00-21:00
TBA June	Cleaning	Give back your chest of drawers (Korpus) and lamps to ASI	Infos follow from ASI
29. June 23	Ani-Grill	Ani-Grill Animation department's end-of-semeser barbecue party! Apéro-Verein will send you an invitation and infos on what to bring.	Animation terrace, 18:00
TBA	Cleaning	Disassembly of BA exhibition	Infos follow from ASI
3. July 23	Promo	Deadline for trailers of your film Details to follow from ASO. Pay attention to correct use of HSLU logos > Only films with trailers will be promoted on Animation HSLU's vimeo page! > The trailer will be uploaded to our vimeo site and can be linked to your vimeo account. (make a vimeo account!) > Do not upload your final film immediately to any online platform without consulting the promotion coordinator first. You can upload you entire film after it has done its first round of important festivals (usually about a year) to your platform of choice. > Please create a link to our website as the producer of your film.	Upload to server by 16:00
4. July	BA Project	Promotion Day / Springboard to Reality Chantal Molleur and guests inform you of the further proceedings with your BA film. Topics will be: getting started in the professional world, how to work the festival run of your film & school support.	9:00-12:00 13:00-17:00