BA Examination Timeline

From Animation Luzern Wiki

Timeline 2019/2020

Also see at the entries starting with "3BA" on the Animation Students Calendar.

Last updated: 27. November 2019 (Updated folder infos for Dossier/Thesis hand-in)

Date Task Details Deadline
11. Sept Pitch Pitch Prep

Learn the most important rules of presenting a project, discuss the design of your pitch poster and - most importantly - test your pitch!

14:00 - 15:00, room 145
12. Sept Pitch Pitch Poster deadline

Anyone who wishes to pitch a project should e-mail or wetransfer their poster and the filled-out factsheet (will be sent to you by ASO) to both the ASI and the ASO . The school will take care of printing the posters for you. Please download and work with the .indd file to be found in: animation -> studierende -> Vorlagen -> Vorlage_Poster

E-mail by 12:00 midday
17. Sept Pitch Pitch Day

Each pitch must be done in under 5 minutes. In case English-speaking teachers are present, pitches will be held in English. Voting sheets will be handed out after all pitches and the posters will hang until the end of the selection process.

Room 145, 10:00-12:00
19. Sept Pitch Pitch choice deadline

Choose which 3 projects are your favourites (will be anonymously tallied), your 1st choice will receive 3 points, your 3rd choice 1 point respectively... these points will add up to the total best-of.

Choose also which 3 projects you could imagine working on, naming the project title, your favourite imagined role on the project, plus specific functions and talents you could imagine working on. E-mail the ASO both nomination trios.

E-mail by 20:00
23. Sept Thesis Thesis Kick-Off

Christian Gasser and Franziska Trefzer give you the first informations on your coming work. You can contact your thesis-mentor of choice as of now.

Room tba, 9:30
23. Sept Pitch Selection Results

The ranking of Pitches is presented and suggestions made as to how to form groups.

Room tba, 14:00 - 16:00
24.-27. Sept Pitch Selection Feedback

Meetings with Jürgen Haas, Ted Sieger and Paul Bush can be requested to help form groups or receive further feedback on the results of the Pitch Selection.

E-mail jha to request meetings
14. Oct Thesis Name your topic and mentor

Note: you should have contacted the mentor of your choice beforehand to make sure they have the capacity. E-mail your information to ASO and Christian Gasser.

E-mail by 11:00
28. Oct Thesis Exposé deadline

upload your PDF with the following naming convention: year_yourname_titleofwork_Exposé (i.e. 2019_SaraSmith_WordsandImages_Exposé) to the following folder on the server:

projects -> _3BA_Projektordner -> 00_Thesis -> 00A_Exposé

Upload to server

by 11:00

5. Nov BA project Name your mentor

Contact and get a "yes" from your mentor of choice. You can choose from our list of Dozierende or someone from outside school if there is a solid reason for your need.

E-mail ASO by 12:00
4.Nov -


BA project Project preparation module

your project's content will be honed with Ted Sieger and Paul Bush

Room 275
25.Nov - 13.Dec BA project Dossier module

you will develop a written dossier and a storyboard to apply for funding with Ted Sieger and Gerd Gockell

Room 140b/145
2. Dec Thesis First draft Thesis

upload your PDF named year_yourname_titleofwork_Draft (i.e. 2018_SaraSmith_Words_Draft) to server > projects > 3BA_Projektordner > 00B_Firstdraft

Upload to server

by 11:00

16./17. Dec BA project Animatic editing session 1

a session with Dominik Gehring to discuss and evaluate the state of your project's current animatic.

Location and timetable tba by ASO/Gehring
20. Dec BA project First draft Dossier

upload your PDF named year_projectname_Draft (i.e. 2018_BestFilmEver_Draft) to server > projects > 3BA_Projektordner > 01_Dossier

Upload to server

by 11:00

7. Jan BA project Dossier deadline

Late delivery implies the immediate disqualification from the BA-process. No FX possible!

Upload your PDF named year_projectname_Dossier (i.e. 2018_BestFilmEver_Dossier) to the folder on the server by 17:00 (Folder: server > projects > 3BA_Projektordner > 01_Dossier)

Physical copies: 15. Jan

Uploaded to server by 17:00
8. Jan BA project Animatics presentation

ZHdK film-music composing students will visit us and receive a short presentation of your films after which you can network.

Cinema REX 10-12:00
8. Jan BA project Animatics upload

Upload your animatics (converted down to under 500MB!) named year_projectname_AnimaticV1 (i.e. 2018_BestFilmEver_AnimaticV1) to the same folder as your PDF was uploaded the day before

Upload to server

by 16:00

15. Jan

(adapt next year)

BA project Dossier deadline

Late delivery implies the immediate disqualification from the BA-process. No FX possible!

And 4 printed physical copies to be placed on the desk of the ASO by 17:00 (1x SRF, 1x jury, 1x archive, 1x office)

On desk of ASO by 17:00
17. Jan Thesis Last feedback from thesis mentors

From this date on, your mentors have finished their collaboration with you until the completion of your thesis. Make sure to get the necessary last tipps early enough!

Individually by E-mail
from 3. Feb onwards BA project Voice recordings

possible from here onwards. Get in touch with Thomas Gassman if you want to reserve a session.

Sound studio
4. Feb Thesis Thesis deadline digital & analogue

Late delivery implies the immediate disqualification from the BA-process. No FX possible.

- upload your PDF named year_yourname_titleofwork_Thesis (i.e. 2019_SmithsonSara_WordsandImages_Thesis) to a folder on the server (tba by ASO)

- put 3 physical copies onto the ASO's desk or, in case the office is closed, leave them somewhere in the atelier and e-mail the ASO their location

Both by 16:00
5. Feb BA project Kick-Off Lineproducing

We will present you some thoughts on the production pipeline and

Room 151, 10:00
14/15 or 20/21Feb BA project Acting reference shots:

guest-actresses and actors will work with you on key shots of your film.

Room tba, all day
15. Feb BA project Sounddesign concept

send a current animatic (.mp4) with your music layout and a description of your sound design concept to Thomas Gassmann and Christof Steinmann

E-mail by 17:00
19. / 20. Feb BA project Sounddesign talks

First round of talks with our school sounddesigners. Sequence of short meetings will be announced by Thomas Gassmann

Soundstudio U133
26. Feb (tbc) BA project Animatic editing session 2

a second session with Dominik Gehring to discuss and evaluate the state of your project's current edit.

Location and timetable tba
5. Mar BA project Mitarbeiterbörse / Helper's market

get helpers on board by holding a presentation of your project for lower classes and alumni where you can tell them what you're looking for.

Room 151, 17:30

with apéro!

6. Mar (tbc) MA Deadline for applying for the Master course at HSLU Contact MA
13. Mar Exam Examination criteria (practical work)

Choose a subject from your project to be judged by in particular (for example set design, concept art, story, animation, character design, editing etc...)

Any changes in your subject after that must be discussed with Jürgen Haas!

E-mail ASO by 11:00
18. Mar BA project Production Meeting 1: Orange light

before the 3rd (and last) Animatic Editing Session, you will watch the current state of your Animatic with Lineproducing and Mentors and discuss the progress of your film.

U133/Room 151
25./26.Mar (tbc) BA project Animatic Editing Session 3

last session with Dominik Gehring to discuss and evaluate the state of your project's current edit.

Location and timetable tba
2. April (tbc) BA project Production Meeting 2: Green light

All projects present their most recent Animatic along with the current state of their Lineproducing. Jürgen Haas, Thomas Gassmann and Lineproducing will evaluate if proceeding with foleys is realistic. If not, alternative steps will be recommended (in the most extreme cases, foleys/sounddesign can be delayed until next year or transferred to an external producer).

U133, 9:00-13:00
20. April - 30. April BA project Foley recordings

with Dieter Hebben. PICTURELOCK for Foleys 1 day before recording session date (will be communicated by Thomas Gassmann or ASO)

Sound Studio
30. April Promo Postcard files deadline

Make a folder with your project's name (ASO sends server info) and upload a tiff-picture (min. 1900 x 1370 px). Please note that 3mm will be cut off on each side! Optionally you can also upload a small, square picture as postage-stamp placeholder. Big sponsors' logos are added by Gerd Gockell, if you are supported by a small community or institution, ask them if they want their name to be mentioned in writing or with their logo (only the name would be easier for us).

Also add the following information as an .rtf or .word file: Film title, length in minutes, names of directors, e-mail addresses. (Think about creating your own e-mail for on the postcard i.e.

Important: your film title will be definite from now on! Postcard-designs must be greenlighted by your mentors in advance.

Upload to: server > projects > 3BA_projektordner > Postcards

Upload to Server by 16:00
15. Mai Thesis Thesis Erstgutachten: grades and feedback

are sent to Jürgen Haas and ASO

E-mail ASO by 11:00
Date tba Promo Deadline for short text to your project for the HSLU Werkschau exhibition. Information regarding this will be sent by ASI or ASO in the weeks preceding. E-mail ASO by 11:00
20. Mai Promo Poster file deadline

The prototype can be found on the server > studierende > Vorlagen > Poster.

Poster-designs must be greenlighted by your mentors in advance!

Upload to server by 16:00
25. Mai Thesis Thesis Zweitgutachten: grades are sent to Jürgen Haas and ASO E-mail ASO by 11:00
24. Mai (tbc) BA project Fantoche preview version (non-mandatory)

For projects that are in an advanced state of completion, there is the option of being selected for Fantoche with a work-in-progress version to be viewed by the jury. Decide together with your mentor whether this is a good idea or too stressful.

Upload to server by 23:59
2. June BA project Credits check

Send screenshots or a .mov (under 100MB!) of your credits for inspection and final OK by Jürgen Haas and your mentors.

E-mail to Jürgen Haas & ASO by 11:00
3. June Exam Examination criteria (presentation)

Choose an aspect of your final presentation which is to be judged by in particular (for example language skills in english, entertainment factor, graphic design of the presentation, free speaking (without notes), logical structure of presentation, clarity of technical explanations... ) Any changes in your subject after that must be discussed with Jürgen Haas!

E-mail ASO by 11:00
4./5. June Exam Presentation Skills

Mandatory 1-day workshop to enhance your presentation skills.

Groups tba by ASO
4. June Thesis All Thesis grades are sent by ASO to Heidi Estermann for evaluation. (ASO)
12. June - 15. June BA exhibition Assembly of the BA animation's exhibition space at the HSLU Werkschau. Detailled timetables will be sent to you by ASI. Timetables tba
12. June (mentors) Exam Mentors & Lineproducing send their feedback to the projects with focus on method skills and self-organisation skills. (Will not be communicated to students yet) E-mail to Jürgen Haas & ASO
12. June BA project

Deadline for film's "state of production" & engl. Subtitles

this version will be shown at your BA presentation and at the Werkschau.

> late deliveries result in exclusion from this year's examination. No FX possible!

Upload to server by 15:00, folder tba by ASO
15. June Exam Deadline for completing Ani-Wiki entry to your film

Chantal Molleur will not promote your film without a completed page. After completing your studies you will not have access to the Ani-WIki Login anymore. To make your pages, use the Ani-Wiki pages:

> Template for student film

> Template for student page

Complete all entries by 16:00
16. June BA project Deadline for final version of film

this version will be shown at the Premiere.

For complete list of requirements, see "Required Records" under: BA Examination

> late deliveries result in exclusion from this year's examination. No FX possible! > only finished films will be shown at the Premiere

> trailers are only valid by direct discussion with Jürgen Haas and under very special circumstances. Valid for AR, VR & game projects.

Upload to server by 17:00, folder tba by ASO
17. June Exam Deadline BA Presentation

until 17:00 upload your BA presentation (as Powerpoint or Keynote file) to the server under: projects -> _3BA_Projektordner -> 05_BA-Presentation -> NameOfYourFilm

> At your presentation in front of the Jury, you must use exactly this file.

Upload to server by 17:00
18.-19. June Exams BA presentations in the REX

Each group presents in front of the Jury (see "Presentations" paragraphs above on this page)

Timetable tba by ASO
19. June BA exhibition Vernissage of the HSLU Werkschau in the evening and school party. Invitation follows by ASI
22.-30. June BA exhibition Students take turns looking after the animation department's exhibition space Timetable follows by ASI
24. June Premiere Premiere of the BA & MA films in the Cinema MAXX

With guests and media present. Apéro after the screening!

Cinema MAXX, Emmenbrücke 18:00-21:00
25. June Ani-Grill Animation department's end-of-semeser barbecue party!

Apéro-Verein will send you an invitation and infos on what to bring.

Animation terrace, 18:00
26. June BA project Promotion day

Chantal Molleur and guests inform you of the further proceedings with your BA film. Topics will be: festival work, school support, responsibilities between you & Chantal, and which festivals offer the best parties ;)

Room 151, time tba
30. June Cleaning Give back your chest of drawers (Korpus) and lamps to ASI Infos follow from ASI
1./2. July Cleaning Disassembly of BA exhibition Infos follow from ASI
3. July Promo Deadline for trailers of your film

Details to follow from ASO. Pay attention to correct use of HSLU logos

> Only films with trailers will be promoted on Animation HSLU's vimeo page!

> The trailer will be uploaded to our vimeo site and can be linked to your vimeo account. (make a vimeo account!)

> Do not upload your final film immediately to any online platform without consulting Chantal Molleur first. You can upload you entire film after it has done its first round of important festivals (usually about a year) to your platform of choice.

> Please create a link to our website as the producer of your film.

Upload to server by 23:59